Career Center

Open Position: Athletics and Global & Outdoor Program Assistant

Reports to: Director of Athletics and Director of Global & Outdoor Education

FTE: Full-Time, Regular, Year-Round

When Needed: July, 2022

University Prep is seeking a talented, engaging and compassionate Athletics and Global & Outdoor Program Assistant to help us advance our vision of being an inclusive community of learners that provides an outstanding education for each individual in a diverse student population. We are looking for someone who can work effectively independently as well as part of a team. We need a leader who understands best practices in global and outdoor programs, and who is passionate about working with middle and high school students and enhancing student life. We are looking for staff and faculty who share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. If that sounds like you, wed like to hear from you. Salary is competitive with public and independent schools. University Prep offers an excellent benefits package, opportunities for professional development, and an extraordinary work environment.

Who We Are:

University Prep is an independent 6-12 school located in an urban residential section of Seattle, WA, one of the country's most diverse and dynamic cities. We are a strong and vibrant community of students, families, faculty, staff, and alumni who collaboratively create an exceptional educational experience for every student. The school is a place of great teaching and joyful learning; a community that joins together to raise up our children to be caring and productive adults; a place where all students and families have equitable access to all the school has to offer, and a place where we aspire for every family and student to feel equally enfranchised and at home. To us, diversity and inclusivity are not addenda, they are embodied in all facets of our school culture. University Prep believes that our shared values of integrity, respect, and responsibility are essential to accomplish our mission of developing each student's potential to become an intellectually courageous, socially responsible citizen of the world.

Job Summary:

Under general supervision of the Director of Athletics and Director of Global & Outdoor Education, provides assistance and support to the athletic and global & outdoor education department as a whole, including office management, managing calendars, travel and risk management documentation, day-to-day duties within the department, and assistance with major events.

Specific Responsibilities:

Athletics Responsibilities: 50%

• Supports and maintains all key functions on UPrep athletics website, including, but not limited to, important dates, rosters, photos, results, registration information and more
• Ensures game schedules, scores, referees, rosters, early dismissals, and transportation are all scheduled and accurate
• Helps maintains, physical forms, eligibility rosters, and tracking of required paperwork
• Helps maintain coach paperwork required WIAA clinics and First Aid/CPR certificates; verifies online required coaches clinics through MYWIAA
• Assists in scheduling of referees in Arbiter for all home games and matches
• Notifies parks department, assignors of any game day cancellations, entering the cancellation on the website and alerting appropriate constituents
• Orders and prints awards for season ending parties
• Is responsible for team photo schedule and senior photo gifts
• Is responsible for State Tournament submission of WIAA rosters, photos, supervisor lists; helps coordinate team lodging
• Assists with social media platforms
• Assists with game day operations
• Performs other duties as assigned

Global & Outdoor Education responsibilities: 50%

• Supports the coordination and execution of global and outdoor programs: international and domestic travel, overnight outdoor programs, and UPrep summer camp, including, but not limited to:
  • Collects and maintains required paperwork for student travel and risk management protocols
  • Helps organize and coordinate trip leader workshops, trainings, and team meetings
  • Responsible for tracking wilderness first aid/responder and outdoor risk management certifications
  • Assists with international, domestic, and local overnight travel arrangements, bookings, and reservations
  • Organizes and manages program registration using Veracross CRM database
  • Schedules and organizes on-campus family and student events and celebration dinners
  • Order supplies and maintain inventory of global and outdoor program gear and equipment
  • Serve as initial contact for family FAQs regarding global and outdoor programs
• Performs other duties as assigned

General Responsibilities:

• Attends all meetings and trainings as required by the league and/or Athletic Director
• Is familiar with and complies with all policies and regulations as put forth in the schools documents
• Since safety and security are everyone's responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities
• Performs other duties as assigned

Required Education & Experience:

• Bachelor's degree in related field from an accredited four-year college or university
• Demonstrated competence and experience in administrative office work
• Experience working with students and families
• Must possess or be willing to obtain valid First Aid/CPR card

Required Knowledge, Skills & Abilities:

• Detailed-oriented, highly organized, can work independently, manage multiple tasks
• Computer and data base skill set, google docs, social media
• Knowledge of co-curricular activities and understanding of the value they bring to life of the school
• Passionate about athletics, global and outdoor education
• Efficient, well organized, and able to handle a variety of duties simultaneously
• Flexibility and adaptability to meet the needs of the students and program
• Professional manner, discretion, and appearance
• Sense of humor, enthusiasm, and ability to hold students and oneself to high expectations
• Excellent verbal and written communication skills
• Excellent customer service skills and strong work ethic
• Ability to work with students from diverse backgrounds
• Ability to work and communicate well with all levels of faculty and staff
• Ability to work and communicate well with students and their parents
• Ability to maintain confidential information
• Commitment to diversity, equity, and inclusivity

• Proficient in appropriate computer skills and office equipment
• Ability to travel locally
• Ability to work outside in any weather
• Ability to lift up to 50 pounds

If this sounds like you, please click on on this link, complete our online employment application, and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.

Position open until filled. No phone calls or drop-ins please.

Thank you for your interest in University Prep and this position.

University Prep does not discriminate on the basis of race, color, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran's status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.

www.universityprep.org

This description is intended to describe the general content of and requirements for the performance of this position.

It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.